We are recruiting for a full time Book Keeper to join our finance department!

To apply please send your CV and cover letter – including why you feel you are correct for the role and any salary expectations to sue@dragoman.co.uk

POSITION TITLE: Bookkeeper
DEPARTMENT: Accounts
REPORTING TO: Financial Controller
DIRECT REPORTS: Nil
LOCATION: Debenham, Suffolk

POSITION PURPOSE: To support the Financial Controller in delivering accurate and timely accounts for month end reporting, management information, annual statutory reporting and payroll.

QUALIFICATIONS AND EXPERIENCE
• 1-2 years minimum experience bringing accounts to Trial Balance
• Experience of Managing Payroll
• AAT or equivalent preferred
• Knowledge and experience of Excel required – ability to create spreadsheets using simple formulae
• Ability to work with multi-currencies
• Sage experience essential; knowledge of Access useful

OTHER SKILLS AND ATTRIBUTES
• Analytical, accurate and able to multi-task
• Ability to work autonomously and within a team
• Excellent numerical and logical analysis skills with proven attention to detail
• Ability to meet daily, weekly and monthly deadlines
• Commercially aware of any factors affecting business and openly supportive of change
• Open-minded attitude to evolving procedures and improving how we do things
• Ability to build good working relationships
• An interest in travel and the areas of the world we work with as a company
• Adaptable and accepting of different cultures and work environments
• Proactive and positive approach to work, with a ‘can do’ attitude to problem solving
• Able to relax and have fun at work and still meet objectives

Role Expectations and Responsibilities

Benchmark Measure

Maintain, control and review Purchase Ledger including processing, checking and settling invoices.

Maintain suitable Cashflow

Aged Creditor Analysis

Maintain, control and review Sales Ledger including issuing statements and credit control for agency sales, assisting the Sales Team with direct debtors where necessary and debtors reconciliation.

Maintain suitable Cashflow

Agent debt collection maintained to credit terms

Cost control, settlement and analysis of cost of sales for all Non-Dragoman trip costs, by Operator and by revenue type, including flights, insurance etc. 

Costs in line with budget and provision of explanation for overs/unders.

Agreed statements with Suppliers/Operators

Control & reconciliation of prepayments and accruals for overheads and cost of sales ensuring allocation to relevant month of recognition.

Cost of sales and overhead items allocated to correct month in line with recognition requirements.

Multi-currency bank account record keeping and reconciliations.

Monthly reconciliations to agree with bank, cash & Paypal statements, completed in a timely fashion for month end

Overseas and UK Bank transfers/cheque payments as required for the business from the bank and Western Union (or similar), ensuring costs have been authorised and currencies available from cashflow (liaise with Assistant Cost Accountant)

Feedback from Financial Controller and other departments.

Management of payroll including processing monthly payroll for UK and overseas staff, year end processing & reporting, holiday monitoring, administration of pension contributions and childcare voucher scheme.

Accurate and timely completion

Balance Sheet account reconciliations.

Timely and accurate completion of reconciliations for month end and year audit/accounts

Assist with Assistant Cost Accountant’s tasks during periods of absence for sickness or holiday.

Feedback from Financial Controller

Preparation of ad hoc management information and VAT returns.

As requested by Financial Controller

 

 

Please note; this description should be taken as a guide, as the department beds down with the new structure it is likely that the exact responsibilities will change slightly.

The ultimate aim being, for all team members to be able to cover the others role when required

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